How to join a chat room created by others

1. Let users registered under the same license join the chat room
2. How to invite external guests
   ー Send an invitation email
   ー Share the invitation link URL
3. Cautions

• Let users registered under the same license join the chat room

Users registered under the same license of the host can join the chat room by entering the code issued for the chat room.

1. 【Host】is to copy the portion of ○○○○ of the [Code:○○○○] issued for the newly created chat room displayed in the upper right corner.
   
   
   
2. 【Host】is to share the code with other participants registered under the same contract using their own Web-conference tool's chat function and the like.
   
   
3. 【Participating registered users】are to log in to ONYAKU and enter the shared code into [Code] box and click [Join].
   
   
   
4. 【Participating registered users】are to select [Your language], type in [Your name] , and then click [Start].
   
   
   
5. 【Participating registered users】are to confirm the message [○○○ joins the room] as shown below.
   
   
   
   • Click the [Mute] icon (Blue pictograph of a microphone with a slant line over it ) to activate the microphone so that ONYAKU starts its speech-to-text transcription (and translation) - the activated microphone icon is displayed in yellow green.
     
     
   • If you get the dialogue window as shown below, click [Allow].
     
     
     

• How to invite external guests

The host (who created the chat room) can invite guests who are not registered as user under the same license by sharing an invitation link with them using email or some similar means.

[When sending an invitation email]

1. 【Host】is to create a new chat room.
   
   
2. 【Host】is to click [menu icon (≡)] in the upper left corner.
   
   
   
3. 【Host】will see the menu screen on the left.
   Scroll the left screen down to [Invite guest] box, enter the email addresses of the guests there, then click [Invite].
   
   • An invitation mail is sent to the guests.
   
   
   
   
4. 【Host】When the invitation is sent out, [The invitation was sent.] message will be displayed in the upper right corner.
   
   
   
5. 【Gust users】will receive an invitation mail telling them the subject and the sender's name as shown below.
   Subject　　　：【Onyaku】 You are invited to a chat room 【オンヤクに招待されました。】 】
   Sender　　：[e-mail]
   Message：
   
   
   
6. 【Gust users】are to open the URL(Join URL) on their own browser (Google Chrome or Edge) and select [Your language], type in the name to be displayed in the chat room, and then click [Start].
   
   
   
7. 【Guest users】Until the host approves, the guest will see this message.
   
   
8. 【Host】Click "Waiting List" in the top right of the chat room.
   
   
9. 【Host】The waiting list will be displayed, so click the "Permit" button.
   
   
10. 【Host/Guest users】are to confirm the message [○○○ joins the room] as shown below.
    
    
    
    • Click the [Mute] icon (Blue pictograph of a microphone with a slant line over it ) to activate the microphone so that ONYAKU starts its speech-to-text transcription (and translation).
    • Gest users cannot invite other guests to the chat room.
    • If you get the dialogue window as shown below, click [Allow].
      
      
      
11. 【Guest users】 will be forced out of the chat room when the host leaves.
    
     

[Sharing the invitation link URL]

1. 【Host】is to create a new chat room.
   
   
2. 【Host】is to click [menu icon (≡)] in the upper left corner.
   
   
   
3. 【Host】will see the menu screen on the left. Scroll the left screen down to [Copy Invitation Link] , then click.
   
    
   
4. 【Host】Paste the invitation link into your communication tool (such as Teams or LINE) and share it with the guest user.
   
   
5. 【Guest users】 Open the Join URL in a browser, select "Your Language (the language you speak)," enter your "Display Name," and click [Next].。
   
6. 【Guest users】Until the host approves, the guest will see this message.
   
7. 【Host】Click "Waiting List" in the top right of the chat room.
   
8. 【Host】The waiting list will be displayed, so click the "Permit" button.
   
9. 【Host/Guest users】are to confirm the message [○○○ joins the room] as shown below.
   
   
   • Click the [Mute] icon (Blue pictograph of a microphone with a slant line over it ) to activate the microphone so that ONYAKU starts its speech-to-text transcription (and translation).
   • Gest users cannot invite other guests to the chat room.
   • If you get the dialogue window as shown below, click [Allow].
     
     
10. 【Guest users】 will be forced out of the chat room when the host leaves.
    
     

• Cautions

1. There is generally no limit to the number of guest users you can invite.

2. Both the host and the guests will see the following pop-up on the screen after the time set by the administrator has elapsed since they entered the chat room.Please note that if there is no operation for 600 seconds, you will be forcibly logged out. If you have not subscribed to the "Save History Data" option, you will not be able to download the history after logging out, so please be aware.