How to Use Onyaku as a Meeting Translation Tool with Zoom, Microsoft Teams, and Other Online Meeting Platforms

• This article introduces several common ways to use Onyaku together with online meeting tools such as Zoom and Microsoft Teams as a meeting translation solution,
  along with the setup procedures and the advantages and disadvantages of each method.

• Example 1  Join an English meeting and view Japanese translations on your own device
• Example 2  Each participant speaks their native language while viewing translations in Onyaku
• Example 3  Give a presentation in Japanese and provide translations for speakers of other languages
• Reference: If duplicate transcription occurs

• Example 1  Join an English meeting and view Japanese translations on your own device

1. Create a new chat room in Onyaku.
   
    
2. On the Chat Room Settings screen, select the language used in the meeting (in this example, "English") in the Your Language field, enter your display name, and click Start Chat.
   
    

3. Turn on System Audio to transcribe audio from the online meeting tool.
   

   If you are using the browser version, the following window will appear when enabling System Audio.
   ① Select the Entire Screen tab, ② click the preview image of your entire screen, ③ turn on Share system audio, and then click Share.
   
   
    
4. Turn on the microphone if you would like your own speech (or any audio picked up by your device's microphone) to be transcribed.
   
    
5. Open the hamburger menu in the upper-left corner and set Translate for Myself to Japanese.
   
   
   
    
6. Proceed with your online meeting as usual. English speech from the meeting will be translated into Japanese and displayed in Onyaku on your device.
   

Advantages	Disadvantages
Other participants who do not need translations are not required to log in to or operate Onyaku. Compared with having each participant use their own microphone, this method may consume less usage time.	When audio from multiple speakers is captured through an online meeting tool, Onyaku cannot distinguish between individual speakers. (The same applies when using a single microphone to capture multiple speakers in an in-person meeting.)

• This method assumes that only one language is spoken during the meeting.
• If other participants would also like to view translations, invite them to the chat room.
  Invited participants can view translations by selecting the target language either in Your Language or Translate for Myself when joining the room.
• This method can be used not only for online meetings with Zoom or Microsoft Teams, but also for hybrid meetings and in-person meetings.

• Example 2  Each participant speaks their native language while viewing translations in Onyaku

1. Create a new chat room in Onyaku.
    
2. On the Chat Room Settings screen, select the language you will speak during the meeting (for example, "Japanese") in the Your Language field, enter your display name, and click Start Chat.
   
    
3. Invite the meeting participants to the chat room using the room code, an invitation email, or an invitation link. (Click here for detailed instructions on inviting participants.)
   
   
    
4. Each participant selects the language they will speak during the meeting (for example, "English") in the Your Language field, enters their display name, and joins the room.
   
    
5. Including the host, each participant should turn on both the microphone in the online meeting tool and the Onyaku microphone when speaking.
   Speech from other participants will be translated into your selected language and displayed on the left side of the screen.
   
   

Advantages	Disadvantages
Since each participant joins Onyaku individually, each speaker is clearly identified in the transcription history. Even when multiple participants speak simultaneously, their speech can be transcribed separately.	All participants must operate both the microphone in the online meeting tool and the Onyaku microphone. Usage time is counted while each participant's Onyaku microphone is turned on, so be sure to turn it off when it is no longer needed.

* Because Onyaku performs speech recognition based on the selected microphone language, it cannot be used for an in-person meeting where multiple native languages are spoken using a single device.

• Example 3  Give a presentation in Japanese and provide translations for speakers of other languages

1. Create a new chat room in Onyaku.
    
2. On the Chat Room Settings screen, select the language you will use for the presentation (for example, "Japanese") in the Your Language field, enter your display name, and click Start Chat.
   
    
3. Invite the meeting participants to the chat room using the room code, an invitation email, or an invitation link. (Click here for detailed instructions on inviting participants.)
4. Each participant selects their preferred translation language (for example, "English") in the Your Language field, enters their display name, and joins the room.
   
    
5. When speaking, the presenter should turn on both the microphone in the online meeting tool and the Onyaku microphone.
   Translations will be displayed on each participant's screen in the language they selected. (Participants other than the presenter do not need to operate the microphone or any other controls.)
   
   

• If Duplicate Transcription Occurs

If you notice duplicate transcription, such as another participant's speech being transcribed twice, please consider the following solutions.

 

1. Use Onyaku and your online meeting tool in the same browser
   Running Onyaku and your online meeting tool in the same browser may resolve duplicate transcription issues. (You may detach the tabs into separate windows if desired.)
    
2. Use a standard pair of earphones
   If duplicate transcription occurs while using your computer's built-in microphone and speakers, or a headset with a microphone, using standard earphones without a built-in microphone (while continuing to use your computer's built-in microphone) may resolve the issue.
    
3. Use the Windows version of Onyaku
   Using the Windows version (desktop application) of Onyaku may resolve duplicate transcription issues.

If none of the above solutions are practical, you may also reduce the volume of the audio played through your computer as much as possible to prevent your microphone from picking it up.